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How to Develop Time Management Skills of Employees?

Why are time management skills important?

Time management is undoubtedly one of the most important attributes a person should possess to work well. If you work in an organization, you should work towards managing your time well. This will benefit you, other employees, and the firm as a whole.

Completing every task on time will reduce stress, something that about 46% of employees feel due to the increase in workload owing to poor time management. As an employee, you always have a responsibility to provide work above a certain quality and standard. When you effectively manage your time and prioritize your duties, generating higher-quality work is simple. Time management strategies help you prioritize tasks so you can focus without being distracted.

6 ways to develop time management skills of employees:

1. Set realistic deadlines and expectations.

As a senior, HR or manager, if you want to help the employees manage their work time well, the foremost thing should be to set flexible deadlines and realistic expectations. It is crucial to know how much an employee can work. Employee expectations may be created using well-stated objectives and actual results. Simply defining an aim isn’t enough. Decide on quantifiable key outcomes so that workers can track their progress toward the purpose. Managers must set realistic goals, but team leaders should also ensure that employees understand they are responsible for those goals.

2. Good communication is crucial.

The communication between employees and the manager should be good enough for  an employee to  freely say if the workload is too much or the deadlines are hard to finish. The ability to communicate effectively at work may boost overall productivity and aid in the formation of a cohesive team. If employees communicate with one another and consider the perspectives of others, they will be more engaged in working and finding the best solution together. Managers may better understand their workers’ talents and capabilities by creating open lines of communication and then offering clear instructions to the people most suited for the job, increasing the overall efficacy of each project.

3. Appreciation can do wonders.

Managers should watch how well their employees perform, but this assessment should not extend a specific limit. Also, when the employee works well and completes all projects on time, the superiors should reward or appreciate him. Appreciation is essential in the workplace because it helps to foster a pleasant culture and develop employee-leader connections. Appreciation has been shown in several studies to be one of the most effective ways to encourage people, increase their productivity, and increase their commitment to their work positions.

4. Help the team members in planning their time.

The more you resonate with your team, the better. For instance, the most productive time of an employee’s day is the morning three-hour window from 9 am to 12 pm. Find out a way to utilize this time the most. You may begin to improve your team’s time management by having them track their own time. Before they can effectively contribute to it, everyone needs to be accountable for their time expenditure. It’s also a good idea to monitor their time for two weeks or even a month to better understand your team. Personal time management is another great technique to teach it better. Inform the group that changing their work habits is a crucial practice they may apply in their personal lives.

5. Reminders can also play a crucial role.

Keep a continual visual reminder of the project’s progress and deadlines to assist your team in better managing their priorities. Naturally, none of it should be intimidating or terrifying. Instead, a basic milestone tracker can be written on a whiteboard or an instructive graph on a wall-mounted screen. Make individuals more aware of their time constraints and restrictions to operate effectively within them.

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6. Promote taking breaks in between the work

The first step is to recognize that your employees taking breaks is not a bad thing but rather something that will benefit your business in the long term. While it may appear that not getting any work done for some time is a disadvantage, employees who are fatigued by early afternoon as a result of working nonstop will be far more so. It may seem self-evident, but reminding employees that they are not only permitted but actively encouraged to take a break can increase their likelihood of doing so.

How to learn time management strategies?

You can take up online certification courses like the Executive Postgraduate Programme in Human Resource Management under the Loyola Institute of Business Administration in association with upGrad. It offers 300+ hours of learning content under top-notch industry experts through live mentoring sessions and coaching rounds.

Conclusion

Team time management tools are primarily concerned with prioritizing broader goals, communicating effectively, and minimizing workflow gaps created by excessively complicated processes. Helping teams acquire these crucial skills is one approach to getting people to collaborate on improving their time management. Involving them in the process at every stage will also make them more open to the new strategies and tools you want to use. This will allow you to assist your employees in being more productive, which will also benefit the organization.

What is the impact of time management on working hours?

At work, time management always impacts the performance and productivity of employees and the whole organization. Good time management helps employees work more efficiently, fulfill deadlines, and generate higher-quality work. Time management is critical for businesses to prioritize all work duties and reach their objectives more quickly.

How can bad time management be defined?

You won't be able to see the broad picture and prepare your work strategy or plan if you have poor time management. All the company's projects will be way past their deadlines, clients will have worried about their services, employees would be looking for opportunities to quit, and many would succumb to the stress caused by overloading of work to reach deadlines desperately. Such are the scenes of a poor time management organization.

Can time management of employees be tracked only by the HRs or managers?

Managing time well is the responsibility of both the employees as well as the managers or HRs. Employees need to keep a good track of how well they are performing and what all they can do to overcome their shortcomings. Without introspection, the goal cannot be accomplished.

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